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INTERNATIONAL CONFERENCES

Masterfully Managed Governmental Conferences and International Meetings

Using our expertise gained from managing every variety conference since JCS was established, we are not only able to simply manage all aspects of international conferences, but do so with an exceptionally high level of service provided by our dedicated team. We have a track record of success not simply with governmental conferences, but also for annual meetings of trade associations and academic conferences, and are confident of our ability to ensure the success of your conference as well.

Some Examples of our Expertise and Success

  • World Assembly for Women: WAW!

    A conference held since 2014 to support one of Prime Minister Abe’s most important goals: women’s empowerment and gender equality not simply in Japan but throughout the whole world.

  • Commemorative Ceremony to Celebrate the 50th Anniversary of Japan Overseas Cooperation Volunteers

    Their Imperial Majesties, the Emperor and the Empress attended this ceremony, which was also attended by approximately 4,500 JICA volunteers and supporters.

  • ASEAN Economic Ministers Roadshow

    In addition to the Informal AEM-METI Consultations, attendees, which included Economic Ministers from ASEAN Members, also gave speeches at business events and were able to go on tours of various Japanese companies. This also included visits to Tokyo, Kyoto, Osaka and Wakayama.

  • 10th Meeting of the Conference of the Parties to the Convention on Biological Diversity

    Approximately 13,800 participants from 180 countries and regions attended the two week long meeting. JCS was proud to not only contribute to running the meeting and arranging things with the UN, but we were also proud to help the environment.

  • G7 Hiroshima Foreign Ministers’ Meeting

    This historical meeting included a visit to the Hiroshima Peace Memorial Museum and laying flowers at the Cenotaph. Due to our dedication, the meeting went smoothly and the protocols at the main venue and even at the exceptional meeting area in Miyajima were followed.

  • Grand Renewable Energy - International Conference and Exhibition

    JCS has continued to provide world-class support to this conference, with experts and companies in 12 fields, since it was first held in 2006 with 10 fields.


Our Team

Our professional staff are intimately familiar with every step from start to finish and use their experience and skills to ensure success.


Steps to a Successful Conference, from Planning and Preparation to Post Conference:

  • STEP 1

    Planning/Preparation

    • Designing meeting plans and developing the conference timeline.
    • Coordinating with stakeholders.
    • Venue sourcing
    • Contacting invited guests, arranging their flights, accommodations and, if necessary, visa.
    • Abstract management and registration management.
    • Arranging for audio/visual equipment.
    • Designing the necessary materials for the conference and arranging their translation if necessary.
    • Arranging for onsite staff , interpreters, MC and facilitators.
    • Proposing and arranging the décor at the conference.
    • Proposing and arranging social events and tours.
    • Coordinating with sponsors and exhibitors.
    • Preparing and releasing press releases.
  • STEP 2

    Onsite Delivery

    • Managing the entire onsite execution of the conference.
    • Managing the setup and removal.
    • Ensuring a smooth progression of sessions.
    • Handling the reception desk.
    • Ensuring appropriate treatment for invited guests and other VIPs.
    • Ensuring a secure venue.
    • Dealing with press/media.
    • Managing audio/visual equipment, food & beverage, décor/signage and other items.
    • Arranging for recordings, videos, and transcription.
  • STEP 3

    Post Conference

    • Making a final report on the conference.
    • Preparing final financial reports.
    • Making minutes and transcribing.
    • Editing pictures and videos.
    • Sending thank you letters.
    • Conducting surveys and analyzing the results.

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